Beža

Company accounting made significantly more efficient by merging and integrating physical and online store systems, with advanced performance analytics implemented.

⸻ Success story

Challenge

Connect the accounting software with the cash registers in physical stores and with online sales channels such as Shopify, and build an efficient accounting management system so that business administration costs change only minimally as the business grows.

Situation

The company has been selling cosmetics and health products in physical stores and online for more than 12 years and runs its administration according to established routines.Making a change in such a company is not easy, so first the data in the company's existing, interconnected systems had to be analysed and cleaned up, internal processes re-aligned and an accounting methodology chosen that would allow the manager to analyse the business from the required angles.

Solution

Processes streamlined.

Data cleaned up.

The cash registers and the Shopify online store were connected to the Rivilė accounting software via API, creating a system with real-time data exchange.

Analytics tools (Power BI) were set up, so the company's performance is visible in real time.

Bookkeeping is maintained.

3x less time spent on accounting and data analytics

A single digitised accounting system was built in which bank data is imported daily, so the company’s results are visible in Power BI in real time. The analytics allow the manager to see and plan cash flows and sales, and to analyse the profitability of products, services and individual sales channels.

In similar companies without organised processes, these tasks take 3x more time. Here, a system was built that ensures accounting costs do not grow as sales volumes keep increasing.